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PowerPoint and Slides. You will learn more key skills for becoming an effective presenter in the next chapter, as
well as learn more about the advanced features of PowerPoint and Slides, such as customizing themes,
creating templates, and enhancing images. We will finalize Amir’s My Life in a Snapshot presentation in both
PowerPoint and in Slides.
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Chapter Review
Key Terms
3D model digital representation of a three-dimensional object that can be inserted into a presentation and
manipulated to show different views and perspectives
aesthetics study of how things look and how we perceive and respond to them; the overall look and feel of
something
aspect ratio relationship of a slide’s width to its height
coherency smooth and logical flow of the slideshow or slide deck within a presentation
consistency quality of always behaving or performing in a similar way, or of something always appearing or
occurring in a similar way
contrast use of different elements, such as colors, fonts, or design elements, to draw attention and create
visual interest
diagram graphical representation of information or data; diagrams can be used to visually communicate
complex information, ideas, or concepts in a simple and intuitive way
ecosystem brand of software that an organization primarily uses, particularly across programs
equation mathematical statement that shows the relationship between two or more quantities; equations
are used to describe a wide range of physical, biological, and economic phenomena, and are central to
many areas of science and engineering
icon small graphic symbol that represents a specific function, feature, or tool; icons are used in PowerPoint
to provide visual cues and to make it easier to navigate the software
PowerPoint template predesigned set of slides and slide elements that can be used as a starting point for
creating a presentation
presentation spoken or visual information delivered to an audience
proximity distance between the audience and the subject matter being presented in a slide
repetition use of similar or identical elements, such as colors, fonts, or design elements, across multiple
slides in a presentation
rule of thirds basic principle of photography and design that suggests that an image can be divided into
nine equal parts by two equally spaced horizontal lines and two equally spaced vertical lines; the theory is
that if you place the important elements of the image along these lines, or at the intersections of them,
your photo or design will be more balanced and will have more visual interest
seven-seven rule guideline for creating content for slides so that each slide in a presentation should contain
no more than seven lines of text and that each line of text should have no more than seven words
Slide Master template of the slide that shows each part of the slide
special character character or symbol that is not typically found on a keyboard but can be inserted into a
Slides presentation to add visual interest or convey specific meaning
stock image generic image created or licensed by a stock photography company, often used in professional
publications; may be copyrighted or only available through paid services
storyboard visual plan that separates topics out into different scenes or sections
table structure for organizing and presenting data in a grid format
title slide usually the first slide in presentation that includes the title of the slide as well as a subtitle such as
your name or the date of the presentation
variants design elements such as colors, fonts, and backgrounds that you can change in a theme
visual hierarchy arrangement of elements in a design according to their level of importance or emphasis;
the purpose of visual hierarchy is to guide the viewer’s eye to the most important elements first, and then
to less important information
white space unoccupied areas of a slide that are not filled with text or other content
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Summary
6.1 Presentation and Design Essentials
• Presentations are used in business to communicate information to both internal and external
stakeholders. They are typically used to educate or train, sell an idea, or simply convey information to
others.
• Understanding your audience should drive the purpose behind the presentation. This is to ensure the
presentation is geared toward the audience.
• Consistency and coherency are essential for creating a professional, finished presentation. Consistency
means ensuring that the presentation has a unified look and feel. Coherency means that the presentation
is logically unified and applies to both the slides and the presenter.
• It is important to create a plan or storyboard of the presentation, in the same way that it is important to
outline an essay. A visual plan can ensure all key topics are covered and laid out in an effective manner.
6.2 Designing a Presentation in Microsoft PowerPoint
• The default upon opening a new PowerPoint presentation starts with a blank slide. You can also open an
existing document or start from a template.
• Themes and templates can help create dynamic slides and slideshows. They can also help you save time by
applying color palettes and layouts to an entire presentation.
• The Home tab enables users to create new slides, add text, choose layouts, and customize paragraphs.
• The Design tab enables users to select a common theme for slides and apply variants to each style.
• The View tab helps users to better understand how different view options can be used to build and review
presentation content.
6.3 Formatting Microsoft PowerPoint Slides: Layout and Design Principles
• Adjusting the layout of the elements on a slide is an important skill. Formatting the layout includes
arranging the text, graphics, and other objects on a slide.
• Design principles provide guidelines and rules of thumb to consider as users start to change and
manipulate themes and layouts on slides.
6.4 Adding Visuals and Features to Microsoft PowerPoint Slides
• When including data on slides or related text elements, tables can be used to neatly organize the
information in a presentation. The Table tool is similar to inserting tables in Word.
• An impactful presentation includes visual elements such as images rather than just text. You can use
images from your computer, images provided by PowerPoint, or images you find online.
• The written (textual) information on a slide can be used to convey important details. However, keeping text
to a minimum on each slide makes for a more effective presentation design.
• Symbols and equations can be easily inserted into slides when mathematical content is needed.
• You can use the WordArt tool to enhance basic textual information by adding borders, shading effects,
and other elements.
• Slides that include several visual elements are often more appealing. Using the tools in the Illustrations
command group, you can insert shapes, pictures, and SmartArt into your slides.
6.5 Designing a Presentation in Google Slides
• Both Slides and PowerPoint have similar functionality when creating presentations. In some respects,
Slides is considered more user friendly, with enhanced collaboration tools.
• Slides is a web-based program, which has both advantages and disadvantages. One advantage is that you
can access your Slides files anywhere as long as you have internet access and access to your Google
account.
• Slides can be exported to a PowerPoint file format, and vice versa. This is useful when working in a
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workplace environment where one program is preferred over the other.
6.6 Creating Google Slides: Layout and Text
• You can modify text in Slides either by using the action bar or using the Format menu.
• You can adjust the spacing of text on a slide in Google with the Align & Indent tool or the Line spacing tool
found in the Format menu.
• Borders and lines can be used to enhancethe look of slide elements such as a list of information or
images. You can add borders using the Format menu.
• The Arrange and Slide menus can be very helpful when finalizing your slides for a professional
appearance. The tools in these menus help with lining up elements on the slide such as text boxes or
images.
6.7 Adding Visuals and Features to Google Slides
• Images add visual interest to a presentation and enhance the audience’s understanding of the content.
• Shapes can be used to create diagrams, highlight information, or add visual interest to a slide. They can
also be used to create custom graphics or diagrams, or to illustrate a concept.
• Tables can be used to organize and present data in a clear, concise manner.
• Charts can be used to visualize data in a clear and meaningful way. Slides makes it simple to insert one
into a presentation.
• Diagrams can be used to represent complex ideas, processes, or relationships in a visual and
understandable format.
• Special characters can be used to add symbols, accents, or foreign characters to a slide.
• Links allow you to quickly navigate to other pages or websites from within your presentation. They can
also be used to provide additional information or resources, or to allow the audience to access additional
content related to the presentation.
• Adding video to your presentation can be a good way to add visual interest or provide a more immersive
experience for the audience.
Review Questions
1. How does having a clear purpose for your presentation help you connect to your audience?
a. It helps ensure that your presentation is coherent.
b. It helps ensure that your presentation is consistent.
c. It helps ensure that your presentation is relevant.
d. It helps ensure that your presentation has an appropriate outline.
2. A consistent color scheme should have ________.
a. elements that work together
b. a uniform look and feel
c. a focal point
d. a key message
3. To determine the appropriate number of slides for your presentation, you should consider ________.
a. whether the presentation will be delivered in person or via technology such as Zoom
b. the needs of your audience
c. the software you use to create the presentation
d. the category of the presentation
4. To create an effective plan for your presentation, you should ________.
a. focus on consistent design quality
b. ensure the slideshow has a coherent design quality
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c. make sure that you tell a story throughout the presentation
d. define the layout of your slides
5. The ________ in a presentation refers to the overall design and layout of the slides.
a. title slide
b. variants
c. theme
d. Slide Master
6. If you wanted to change the overall color style of a theme you are using, which option would be best?
a. Go to the Design tab, then Variants.
b. Go to the Home tab, then Slides.
c. Go to the Insert tab, then Text.
d. Go to the View tab, Outline View.
7. On the Home tab, the ________ command enables you to work with elements in your presentation such as
adding bullets and aligning text.
a. Layout
b. Font
c. Paragraph
d. Design Ideas
8. What is the advantage of the Design tab over the Design Ideas feature?
a. The Design tab has an on/off button that provides advanced slide layouts.
b. The Design tab enables you to adjust elements of your presentation such as line spacing and columns.
c. The Design tab offers the option of using a blank, white canvas to build your presentation.
d. The Design tab provides a collection of tools that enable you to change layout designs for all of your
slides at once.
9. To add a slide to your presentation, which option on the View tab should you select?
a. Notes View
b. Slide Sorter View
c. Reading View
d. Outline View
10. What type of slide layout offers the best way to present two or more different types of information in a
presentation?
a. Content with Caption
b. Section Header
c. Comparison
d. Title and Content
11. _________ refers to the use of similar or identical elements, such as colors, fonts, or design elements, across
multiple slides in a presentation.
a. Repetition
b. Contrast
c. Alignment
d. Proximity
12. A table in PowerPoint is used to ________.
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	Chapter 6 Preparing Presentations
	Chapter Review