Workplace_Software_and_Skills_-_WEB_IlfJtcP-47

Prévia do material em texto

c. in the Tools menu
d. in the Format menu
15. Page setup is found in the ________ menu.
a. Edit
b. File
c. Tools
d. Format
16. What is the main purpose of Suggesting mode?
a. to request comments from your coworkers
b. to collect feedback on your products
c. to gather voice messages in a chat like interface
d. to keep track of added and edited text by different collaborators
17. What are the two ways to access version history in Docs?
a. Go to the File menu, or click on the date link right beside the title bar.
b. Go to the action bar and click on the Style combo box or click on the title bar.
c. Go to the Explore icon on the bottom or click on insert equation on the View menu.
d. Go to the Edit menu and click on Select All, or use Ctrl+A.
18. What is the purpose of naming versions?
a. to have a record of the important changes in the progression of the document
b. to download the file’s versions in order to have a hard copy on your computer
c. to email each version to collaborators
d. to have track changes recorded so that the team knows about the changes
Practice Exercises
19. Go to Papers and reports (https://openstax.org/r/78PprRprtTemp) at Office.com. Choose a report template
to download for Word by scrolling through the thumbnails. (Note: Do not choose a “premium” report.
These require a subscription to access.) Select a report that is more than one page. Open the report
template in Word and change the view of the report on the screen using some of the options on the View
tab. What are some advantages/disadvantages of each of the view options?
20. Go to Papers and reports (https://openstax.org/r/78PprRprtTemp) at Office.com and search for a “Student
Paper” template for Word by typing into the search bar. Open the report template in Word and click on the
Navigation pane. Examine the result. How could the Navigation pane be useful if you were using this
template to prepare a document report for a class?
21. Find an online article that interests you. Copy the information into a new Word document. Save the
document using a relevant file name. Change the orientation of the document between portrait and
landscape. Adjust the margins and line spacing as needed to give the document a professional
appearance.
22. Go to the website of a magazine of your choosing and copy the text from an article. Select the entire
article, including the article’s images. (You can remove any advertisement images after you paste
everything into Word.) Paste it all into a Word document. All the images will be pasted along with the text;
they will appear in separate lines. Now, follow the steps you learned in this section to position and align
the images in a way that looks pleasing and professional.
23. Write out the step-by-step procedure for protecting a document that you will share with other
collaborators, whom you do not want changing the document formatting.
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https://openstax.org/r/78PprRprtTemp
24. Find an article online and copy and paste the information into a Word document. Access the Editor tool
and examine the suggested edits. Go through the edits and determine which suggestions you want to
keep.
25. Find a recent sports news article online. Copy and paste the text into a new Word document. Choose a
style and theme. Make some adjustments to the color scheme of your selected theme.
26. Copy and paste the text of an email into a Word document and format the email to appear as a WorldCorp
memo. Add a watermark to indicate the memo is a confidential draft.
27. Using the two approaches outlined in this section, create a new Docs file for the market trends report.
Which approach do you think you will use more often and why?
28. Create a new Doc using a template of your choice. Go to the appropriate menu and place a drawing in the
template.
29. Your supervisor has asked you to complete a two-page newsletter in Docs. The canvas will be landscape.
The first page will have single-spaced paragraphs in four columns, and the second page will have one
column with paragraphs that have two indent spaces from the left. That hollow area will be occupied with
an image. How would you accomplish this, given what you have learned in Formatting Layout and Content
in Google Docs?
30. Find an article on the internet that is at least three pages long. Copy the entire article and past it into a
new Doc. Use the skills from this section to reformat the text to a new font type. Insert section breaks as
appropriate. Make section headings bold.
31. Your supervisor has assigned you to write a set of company guidelines for making reports. You need to
include a section on how to collaborate on documents in Docs. List below the essential items to include in
this instructional guide for employees.
32. Find a news story online from a news outlet of your choice such as NBC, CNN, etc. Then, select one of
today’s top stories. Copy the material into a new Doc. Make some formatting changes to the document
such as changing the font style or line spacing as you learned in a previous section. Then, examine the
version history. Use the version history to look at the changes you made.
33. Select a topic and search for it on Wikipedia. Copy the material into a Word document and save the
document in SharePoint or OneDrive. Make some changes to the document such as line spacing,
formatting fonts, or adding lists. Close the document and reopen the document. Make additional changes.
Using the skills learned in this section, examine the version history. Access the previous version and
restore the current document to the previous version.
Written Questions
34. Describe how the Navigation pane can be used when working with a long document.
35. Where are the two places where you can find the margin commands? Explain the steps for each one.
36. Why is readability important for business documents?
37. Discuss some accessibility options that you should consider when creating a document.
38. Explain the difference between serif and sans serif fonts. Provide an example font of each.
39. Why are headings useful?
40. What does the Editor tool do that extends beyond a typical spell-check?
41. Why might you use both comments and Track Changes in a document?
42. What is a theme, and why would you use one?
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43. Explain what the action bar is and how it can help you when creating a document in Docs.
44. Explain the process for creating a new Doc.
45. How do you modify document section formatting in Docs?
46. Why would you insert different sections in a report?
47. Describe how the Explore command might be useful when writing a research paper for a class. Provide an
example.
48. Why would looking at version history be helpful in developing the final version of documents? Explain,
giving at least five reasons.
Case Exercises
49. You have been assigned a semester-long research project covering a topic of your choosing. This topic
must be something that directly impacts your college experience. For example, you might choose to
research how students purchase books for classes, or student opinions of campus dining facilities. To get
started, search for an appropriate business template and create a proposal for your research. Use the
template as a guide to lay out the plan for the research project. Keep in mind that you will need to
construct a report at the end of the project that includes the following sections: introduction, research
question/problem, literature review (background information on the topic), methods used to collect data,
results of the research, key recommendations, and conclusion.
50. The next step to completing your research project is building the framework for the full document. Start
by adjusting the margins of your report template so that the left and right margins are 1” and the top and
bottom are 1.25”. Insert the following headings: Introduction, Research Problem/Question, Literature
Review, Methods,Results, Recommendations, Conclusion. Now, add section breaks between each
heading. Be sure to save the document so that you can build from here.
51. Set up your document to track changes, and start to insert comments for yourself on what information
you will include in each part of the research report. Also be sure that you have formatted the document to
be double-spaced, as is typical line spacing for reports.
52. Apply a theme to the research report document you have started. Change the chosen theme’s colors. At
this point, you will notice changes in fonts for the most part as the rest of the document has not been
added.
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Figure 4.1 Learning how to properly format a document can make your documents look more polished and professional. (credit:
"wocubtech (microsoft) - 114" by WOCinTech Chat/Flickr, CC BY 2.0)
Chapter Outline
4.1 Microsoft Word: Advanced Formatting Features
4.2 Working with Graphics and Text Tools in Microsoft Word
4.3 Managing Long Documents in Microsoft Word
4.4 Google Docs: Enhanced Formatting Features
4.5 Working with Graphics and Text Tools in Google Docs
4.6 Managing Long Documents in Google Docs
Chapter Scenario
Your supervisor has read the first pages of the WorldCorp market trends report, which you have written with
the collaboration of your coworkers. Your supervisor adds some edits and comments, and is ready for you to
finalize it. This means inserting final art, updating charts and graphs, adding navigational tools such as
bookmarks and headings, tidying up the organization and appearance of the document using lists, and
formatting the bibliography.
Using the advanced formatting tools in Microsoft Word and Google Docs means understanding these
programs and their features in more detail. These tools enable the user to go beyond writing and formatting a
basic text document, and will lead to the production of documents and reports that look and feel professional.
Document Preparation
4
	Chapter 4 Document Preparation
	Chapter Scenario