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as the place where the footnote notation will be inserted (Figure 4.53). The actual footnote will be inserted at
the bottom of the page as a blank footnote. You can then insert the appropriate citation for the footnote. In
this case, the website for the reference was copied and pasted into the footnote (Figure 4.54). To format the
text in the footnote, click on it twice, and the whole line will be selected, then right-click on it and select Style.
You can change the font type if you click on Modify. You can further change the footnote type, as there are
many standard layouts of how to present a footnote, as Figure 4.55 shows. Enter the citation/text for the
footnote.
Figure 4.53 The superscript “1” indicates that there is a footnote at the bottom of the page. (Used with permission from Microsoft)
4.3 • Managing Long Documents in Microsoft Word 271
Figure 4.54 Footnotes will be numbered in the body of the document and numbered at the bottom of the page where the footnote
is inserted. Include the citation for the reference in the footnote. (Used with permission from Microsoft)
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Figure 4.55 The style of the footnote font can be formatted using a wide variety of built-in styles. (Used with permission from
Microsoft)
An endnote will look exactly the same as a footnote. The only difference is that it is at the end of the document
instead of at the bottom of the page. For the market trends report, we could use endnotes to identify the
departments that contributed the specific information in the sections or to add additional context to a
statement in the report.
For both footnotes and endnotes, you have the option of changing the numbering system. Word will
automatically use numbers (for footnotes) or Roman numerals (for endnotes), but you can change this.
Double-click to select the endnote or footnote, then right-click it to activate the context menu, and select Note
Options where you can change the numbering format. If you want to change the font or layout, select Style
from the context menu.
Table of Figures
A table of figures is similar to a table of contents, except that instead of listing your document’s headings and
section breaks, it lists the captioned figures, such as tables and images. This is useful in documents with a lot
of statistical analyses, for instance, in which readers will need to easily and quickly find specific graphs or
charts. It can also be useful in documents like business reports, where you might want to have a list of the
different data tables. Like a table of contents, there are a few requirements that must be met before the table
of figures can be generated.
Captions
For Word to automatically generate your table of figures, you need to insert captions for each of them. Let’s
first insert a summary chart of data using the skills learned earlier in the chapter into the market trends
report. To “caption” a figure, select the entire figure, then choose Insert Caption (see Figure 4.56). In the dialog
box that appears (see Figure 4.57), the caption is automatically generated to be “Figure 1,” but you can rename
it to whatever you like. There are also options where you can choose the placement of the caption. Do the
same for all the figures in your document. Once all your figures are captioned, then you can insert your table
4.3 • Managing Long Documents in Microsoft Word 273
of figures.
Figure 4.56 You must use the Insert Caption tool to make sure all of your captions will appear in the table of figures. (Used with
permission from Microsoft)
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Figure 4.57 (a) You can use the default text for captions or type in your own information. (b) The caption is placed below the table in
this example, and is formatted according to the Style formatting used for the rest of the document. (Used with permission from
Microsoft)
Inserting a Table of Figures
As with inserting a table of contents, first go to the top of your document where you will want your table of
figures to appear. Typically, a table of figures is placed right below the table of contents. Now that we have
labeled our table with a caption, we can create a table of figures to see how it works. As seen in Figure 4.58,
insert a page break, and choose the Insert a Table of Figures command from the References tab. Word will
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